The process
Four stages. No surprises.
Discovery call
A 30-minute call where we screen-share through your tools, map your workflows, and identify the highest-ROI automation. No slides, no pitch — just questions and answers.
You get:
A written summary of opportunities, ranked by impact.
We need:
20 minutes inside your tools and an honest answer about what’s painful.
Scoped proposal
We turn the top opportunity into a tight, fixed-price scope. Exactly what we’ll build, what it’ll cost, when it’ll ship, and what success looks like. Reviewed live with you before anything’s signed.
You get:
A written proposal with scope, price, timeline, and success criteria.
We need:
Sign-off or feedback. No hidden negotiation rounds.
Build
We build the system, integrate it with your existing tools, and test it against real data — not toy examples. You’ll see progress weekly. No scope creep, no “while we’re at it” surprises.
You get:
A working system, documentation, a Loom walkthrough, and a training session with your team.
We need:
Access credentials, one point of contact, and willingness to test before launch.
Run
Once it’s live, we monitor it, fix what breaks, and improve what could be better. You can stay on a monthly retainer for ongoing capacity, or just pay per fix when something needs attention. Cancellable any time.
You get:
Response SLAs, monthly check-ins, and a change log of every update.
We need:
A clear point of contact and willingness to flag issues early, not late.
How we work
A working receptionist, not a slide deck.
Live in weeks, not quarters.
From first call to a receptionist answering your line in 2–4 weeks. We configure Vostn to your agency — your listings, your tone, your process.
Fixed scope. Fixed price.
Quoted before we start. You see the number and exactly what Vostn will handle before signing. No hourly billing, no estimates that creep.
Honest about fit.
If Vostn isn’t right for your agency, we’ll say so on the first call. We only take on agencies we can genuinely help.
Hear what your callers would hear
Book a 20-minute call. We'll walk through how Vostn would answer for your business, what it remembers, and whether it's a fit — no deck, no obligation.